How to Use Microsoft Teams for Meetings

Master Microsoft Teams meetings with this direct guide on scheduling, joining, and managing live collaboration sessions.

1. Schedule a meeting via the Calendar tab. Select the Calendar icon in the left-hand navigation bar. Click the New meeting button in the top right corner to open the scheduling form. Input the title, required attendees, and time slots, then click Save to automatically send invites.
2. Join a meeting from the Calendar. Locate the meeting block in your Calendar view. Click the meeting entry and select the Join button that appears in the top right corner. Configure your camera and microphone settings in the pre-join screen before clicking Join now.
3. Manage audio and video settings during a call. Use the top toolbar to toggle your camera or microphone. Click the three-dot More menu to adjust Device settings if you need to switch between audio input or output sources during the call.
4. Share your screen or content. Click the Share button on the top right toolbar. Choose between sharing your entire desktop, a specific application window, or a PowerPoint presentation. A red border will indicate when your screen is actively being shared.
5. Utilize meeting chat and reactions. Click the Chat icon on the top toolbar to open the side panel for text communication. Use the React icon to provide feedback via emojis without interrupting the speaker. These interactions remain visible in the meeting chat history post-call.
6. End the meeting. Click the red Leave button at the top of the window. If you are the organizer, click the dropdown arrow next to Leave and select End meeting to terminate the session for all participants.